1. Position Title: Project Coordinator
Number of Position: One (1)
Duty station: Chhedagad Municipality Jajarkot
Project Name: My Forest Child
Donor: Save the Children
Position Description: This position is responsible for Program planning, Implementation, Monitoring, Evaluation and Documentation of the plroject. He/She will able to linkage, coordination, advocacy and program integration with different stakeholders. He/She will also assist Financial management, Administrative and Human Resource Management of the project in quality standard.
Required Qualification and experience: Bachelor’s degree in forestry, environment, climate change, natural resource management with 3 years related experience and or master’s degree in forestry, environment, climate change, natural resource management with 1-year related experience.
Major responsibilities
Program, Planning, and Implementation
Take a lead in developing monthly, quarterly, annual and periodic plan of the project with budget in coordination with ED and partner organization.
- Provide support to the project team in planning, implementation, monitoring and reporting of the field activities in line with the partner organization.
- Support the project team, district stakeholder and local government and community level interventions for mainstreaming of the climate change adaptation.
- Keep all the project staff and board members updated on project requirement; quality benchmark, implementation guideline, tools and procedure for their understanding and use.
- Work with local government, Forest based offices as Division Forest Office (DFO), Range post, FECOFUN, Community Forest User Groups (CFUGs), and other stakeholders who worked in climate change and biodiversity sectors.
- Identify the common issues and agendas about forestry, climate change and related where project can support and provide technical and programmatic assistances to address the issues as appropriate basis.
- Conduct different interventions with the close coordination and collaboration with DFO, Range post office, CFUGs, forest related stakeholders, and local as well as district level government and other stakeholders.
- Take a role in capacity building of CFUG’s good governance, knowledge on Climate Change Impacts, CGUGs role on contributing to communities’ adaptive capacity and mitigation.
Monitoring, Evaluation and Documentation
- Make sure that project data is being collected from field regularly, analyze them and share with partner organization.
- Have frequent field visit to monitor the intervention, support/mentoring/coaching to staff, quality delivery, produce & share monitoring reports.
- Support to MEAL staff for assessment, data collection, reporting developing MEAL action plan and implementation of the plan.
- Ensure data quality of the periodic report; verify those data and information from sources periodically in sample basis and orient the field staff at the site for further improvement
- Organize quarterly review meeting of the project, monthly project staff meeting, identify the gaps and issues and take the action accordingly for the further improvement.
- Organize the monitoring visits of Government Officials at project for their information and update about the programs
- Document the learnings and major findings of the project interventions and share with partner and government on regular basis
Linkage, coordination, advocacy and program integration
- Coordinate with division/district level stakeholders including government entities as well as concern local government and like-minded organizations to avoid the duplication of the project activities and develop the synergy in programs.
- Ensure the participation of the project team in different division/district, palika level forum for coordination among stakeholders.
- Share the project update with concern authorities of division/district and Local government periodically and invite them for monitoring of the project activities in the field.
- Work closely with the concern section of palika, partners, likeminded organization, internal organization and other stakeholders in division/district and local level.
- Raised the community issues in concern authorities of division/district and palika level and support/lobby/campaign to solve the issues
Financial management, Administrative and Human Resource Management
- Make sure that budget request is made on time and disbursement is made with high compliance as per the partner funding agreement made between Partner and organization.
- Review project budget, track the expenditure of budget regularly
- Monitor project expenditures and take necessary action to ensure the burnt rate is within acceptable limits
- Ensure that functional administrative systems are established and maintained in the project and the organization
- Follow strictly the organizational policies and requirements on procurement policy, HR policy, financial management policy and other related policies, guidelines and code of conduct as well as acknowledge/respect the partner policies and procedures.
- Ensure that all staffs have job descriptions, perform their role and performance appraisal formats and orient them as required.
- Ensure that the personnel policies (contract renewal/extension, disciplinary actions etc.) are effectively followed.
Upholding Organizations Core values and ensuring its principles
- Link and demonstrate organizations core values, programming principles, strategic objects, gender equity, equality & social inclusion in programming and behaviors
- Comply and exercise organizational values and culture.
- Help to promote rights and good governance.
- Responsible for gender responsive behavior and safeguarding of program participants.
- Engage in safeguarding and code of conduct awareness raising activities.
2. Position Title: Social Mobilization Officer (SMO)
Number of Position: One (1)
Duty station: Chhedagad Municipality Jajarkot
Project Name: My Forest Child
Donor: Save the Children
Position Description: This position is responsible for Program planning, Implementation, Monitoring, Evaluation and Documentation of the plroject. He/She will able to linkage, coordination, advocacy and program integration with different stakeholders. He/She will also assist Financial management, Administrative and Human Resource Management of the project in quality standard.
Required Qualification and experience: Diploma in Forestry or Plant Science, agriculture with 3 years experiences and or TSLC in Forestry or plant science with +2 and at least 5 years working experience in similar theme and field.
Major responsibilities
Program, Planning and Implementation
- Support to PC for developing monthly, quarterly, annual and periodic plan of the project with budget.
- Provide support to the project team in planning, implementation, monitoring and reporting of the field activities.
- Support the project team, division/district stakeholder and local government and community level interventions for mainstreaming of the climate change adaptation.
- Implement the designed interventions in community, municipality, range post and division forest office level.
- Implement/ensure/keep all the project staff updated on project requirement; quality benchmark, implementation guideline, tools and procedure for their understanding and use.
- Work with local government, Division Forest Office (DFO), Range post office, Community Forest User Groups (CFUGs), forest related office and other stakeholders and identify the common issues and agendas about forestry, climate change and related where project can support and provide technical and programmatic assistances to address the issues as appropriate level.
- Conduct different interventions with the close coordination and collaboration with DFO, CFUGs, individual forest, and local level government and other stakeholders.
Monitoring, Evaluation and Documentation
- Support to collect project data from field regularly and share with PC and MEAL Officer.
- Have frequent field visit to monitor the intervention, support/mentoring/coaching to staff, quality delivery, produce & share monitoring reports.
- Support to MEAL staff for assessment, data collection, developing MEAL action plan and implementation of the project interventions in plan basis.
- Collect quality data of the project and provide to PC and MEAL Officer.
- Participate review meeting of the project, monthly project staff meeting, support to identify the gaps and issues and take the action accordingly for the further improvement
- Manage the monitoring visits of Government Officials at project for their information and update about the programs.
- Document and share learnings, major findings of the project interventions with PC and MEAL Officer on regular basis.
Linkage, coordination, advocacy, and program integration
- Coordinate with division/district level stakeholders including government entities as well as concern local government and like-minded organizations to avoid the duplication of the project activities and develop the synergy in programs.
- Ensure the participation of the project team in different division/district, palika level forum for coordination among stakeholders.
- Share the project update with concern authorities of division/district and Local government periodically and invite them for monitoring of the project activities in the field level.
- Work closely with the concern section of palika, partners, likeminded organization, internal organization and other stakeholders in division/district and local level.
- Raised the community issues in concern authorities of division/district and palika level and support/lobby/campaign to solve the issues.
- Support to conduct palika level and range post level meetings.
Financial management, Administrative and Human Resource Management
- Make sure that budget is expended in right way and respect value for money.
- Support to review project budget, track the expenditure of budget regular basis.
- Support to AFSCO for functional administrative systems maintained in the project.
- Follow strictly the organizational policies and requirements on procurement policy, HR policy, financial management policy and other related policies, guidelines and code of conduct as well as acknowledge/respect the partner policies and procedures.
- Perform job as per job descriptions.
- Ensure that the personnel policies (contract renewal/extension, disciplinary actions etc.) are effectively followed.
Upholding Organizations Core values and ensuring its principles.
- Link and demonstrate organizations core values, programming principles, strategic objects, gender equity, equality & social inclusion in programming and behaviors.
- Comply and exercise organizational values and culture.
- Help to promote rights and good governance.
- Responsible for gender responsive behavior and safeguarding of program participants.
- Engage in safeguarding and code of conduct awareness raising activities.
3. Position Title: Supply Chain Management & Admin Assistant
Number of Position: One (1)
Duty station: Bheri Municipality Khalanga Jajarkot
Project Name: Protection and Community Engagement Sponsorship Plan (PCESP) and Inclusive Quality Education (IQE)
Donor: World vision International
Position Description: This position is responsible for execution of sourcing process until the payment process on all requisitions for goods, works and services and to ensure general purchases and supplier relationship are carried out in alignment with WVIN’s Partner Procurement Guideline and PNGO’s Procurement Policy.
He/she will also assist in the development of high standard of accountability and transparency in procurement of goods and services.
Major responsibilities
A. Managing Purchasing Requisition, Executing and Solicitation of Sourcing Methods and Implement Strategic Sourcing
- Identifying customer alternatives and facilitating access to the ‘best value for money’ for all products and services;
- Ensure major/recurring procurements are under strategic sourcing initiative;
- Propose innovative solutions to increase efficacy through evidence-based analysis for consumption by financial and operational dimensions, including price, quality and service;
- Support in improving spending behavior, process, utilization, and optimize total throughput yield
- Review and process Purchase Requisition (PR) in Supply Chain Automation and Integration (SCAI) platform/ authorized systems.
- Lead in implementation and execution of sourcing process including preparing solicitation documents, sending documents to preferred/potential suppliers, collating all necessary documents and recommending vendors/suppliers to relevant authorities including Purchase Committee (PC).
- Ensure procurement biddings requirement is in place for assigned purchase request (quotation registration from, sealed bids, sample verification report and so on)
- Contacts and receives formal quotes from appropriate suppliers; compares costs and evaluates the quality and suitability of equipment, materials and supplies.
B. Contract Management
- Assist to increase the cost saving through healthy negotiation and ensure to effective and efficient service and fast and flexible.
- Lead negotiations for strategic and large supplier contracts.
- Manage long term supplier relationships.
- Maintain the supplier relationship without compromising the ethics and value of procurement principles.
C. General office administration and logistics management
- Effective vehicle management for staff, when required to travel to field and transportation of goods
- Prepare and process for settlement of office utility expenses such as water, electricity, kitchen supplies, office supplies and so on
- Coordinate and facilitate events/workshops/accommodation. This will include coordination with hotels/catering service providers, raising Purchase Orders and settlement of Invoices
D. Payment/Invoice Processing
- Process vendor’s invoices; and forward to assigned finance staff for further process.
- Coordinates purchasing details with supplier including pricing revisions, order cancellation and invoice discrepancies.
- Oversee the payments and controls expenses by receiving, processing, verifying, and all reconciling invoices.
- Reconciles processed work by verifying entries and comparing system reports to balances.
E. Risk Management, Compliance and Review
- Prepare comparison sheets and share relevant information to PC for their review and prepare necessary documentation.
- Proper filing and documentation of all procurement activities as per WVIN’s PNGO Partner guidelines and audit standards.
- Ensure the Block Party Screening (BPS) before process of procurement.
F. Reporting and Analysis
- Ensure correct data are fed to SCAI/ relevant authorized systems.
- Maintains all records of purchases with supporting documents (Keep all documents with separate file).
- Prepare, review and submit monthly procurement tracking report.
- Participates in issue resolution, prepare issue reports and escalate issues early and appropriately.
G. Experience/qualification
- At least two years working experience in Procurement Management/Finance/ Office Administration
- Bachelor degree in BBA/BBS in related field.
- Child and adult safe guarding and sponsorship business
- Manage all the working environment in the office and working areas are child and adult sensitive
- Guide the team and organization in managing protection related matters appropriately
- Support the organization in complying with all child and adult safe guarding policies, requirements and audits
- Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
- Registered children participation are well reflected in the provided reporting platforms
- Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming.
Interested candidates are encouraged to apply with an updated CV and Cover letter at panchtara.jajarkot@gmail.com addressing to The Human Resource Department, PTYSM Jajarkot, or can drop the hard copy of their CV and Cover letter at PTYSM District Office, Jajarkot- Khalanga within 7th December 2023.
Please indicate the position title while applying on the subject of your application. Preference will be given to disadvantaged groups (women, Dalit, Janajati) and local residents in the recruitment process. Only shortlisted candidates will be contacted. Telephone inquiries shall not be entertained.